Hurricane season isn’t just a forecast—it’s a real threat. For HOA communities, the stakes are especially high. One unprepared moment can lead to costly damage, safety risks, and long recovery timelines. Fortunately, a few smart moves now can make all the difference when the winds start howling.
Here’s how your HOA can get storm-ready—fast.
1. Review and Update the Emergency Plan
Start with the basics. If your community has an emergency preparedness plan, review it. If it doesn’t—create one. Make sure it covers evacuation routes, shelter options, emergency contacts, and procedures for securing common areas. Assign roles to board members so everyone knows what to do when a storm hits.
2. Communicate Early and Often
Hurricane season runs from June through November. Don’t wait until a storm is on the radar to start talking to residents. Use emails, newsletters, social media, and text alerts to share updates, tips, and emergency plans. The more informed your residents are, the safer your community will be.
3. Trim, Secure, and Store
High winds and heavy rain can turn ordinary objects into dangerous projectiles. Schedule landscaping crews to trim trees, remove dead branches, and clear debris. Secure outdoor furniture, signage, and amenities like grills or pool umbrellas. If it can fly, tie it down or bring it inside.
4. Inspect and Fortify Common Areas
Don’t overlook your clubhouse, gym, and other shared spaces. Check roofs, windows, and doors for weak spots. Make sure sump pumps and drains are clear and functioning. Backup generators? Test them. Emergency lighting? Check batteries. Small fixes now can prevent major losses later.
5. Document Everything
Take photos of your community before the storm hits. Buildings, amenities, landscaping—get it all. These images can be critical for insurance claims and FEMA assistance later on. Keep all photos stored digitally and backed up in multiple locations.
6. Partner with Trusted Vendors
Establish contracts with emergency service providers in advance. Need tree removal after the storm? You don’t want to be calling around when everyone else is doing the same. Be proactive – have agreements in place for debris cleanup, water removal, and restoration services. If you partner with a quality community management company, they may have a network of vetted local vendors that offer priority access and pricing.
7. Know Your Insurance Coverage
Does your HOA policy cover hurricane damage? What’s the deductible? Are flood damages included? Review your policies thoroughly and make sure the board understands what’s covered—and what’s not. Encourage homeowners to review their personal policies, too.
8. Prepare a Resident Checklist
Give your community a simple checklist to follow. Include tips on creating a home emergency kit, gathering documents, prepping pets, and securing property. When everyone prepares together, your whole community benefits.
Don’t Face Hurricane Season Alone
RealManage has the experience, tools, and vendor network to help your association stay ahead of the storm and bounce back stronger. Let us help your community prepare, protect, and recover with confidence. Contact RealManage today to learn more.
